Adding a Purchase Order

To add a new purchase order, log in and select ADD A NEW PURCHASE ORDER from the action items at the bottom of the screen. Enter the purchase order information and select SUBMIT. Go back to the Main Menu.

Once a PO is added to the system, the organization manager will be able to register affiliates for courses charging against that PO. He or she may also provide the PO number to the organization's affiliates, who can then use it to pay for course registration, re-certification or instructor candidacy online. The system will automatically check for availability of funds.

If your organization will regularly be paying for course registrations or re-certifications, an e-voucher may be a more appropriate option.

PLEASE NOTE: At this time, the organization manager will not receive an e-mail notification when there is activity on the PO. Please check the action item LIST ALL PURCHASE ORDERS and review activity on the POs regularly.

Use by Affiliates

In order to pay any program fees with an organization's PO or e-voucher number, you must be an affiliate of the organization (the organization's ID must be listed under AFFILIATE or SPONSOR ID).

You can get the PO number from the organization manager for your affiliated agency. You can use it to pay for course registration, re-certification or instructor candidacy.

Statements and Billing

Once a purchase order is closed ($0 balance) an invoice will be sent. An invoice may also be sent for purchase orders that have not been used for some time ("stale").

Track the use of the purchase orders regularly by logging in and selecting LIST ALL PURCHASE ORDERS from the action items at the bottom of the screen. Select SHOW DETAIL for each purchase order.

At this time there will be no e-mail notification when there is activity on your account. Please review your purchase orders regularly.